Executive Assistant - 11 months

We are looking for an Executive Assistant to a Head of Department at an Asset Management firm in Zurich.

About the job:

• Provide high-quality executive and organisational support to senior leadership within an international financial services firm based in Zurich.
• Manage complex diaries, meetings, travel arrangements and changing priorities, ensuring executives are well prepared and supported.
• Coordinate leadership meetings and selected governance activities, including agendas, meeting materials, minutes and action tracking.
• Act as a trusted coordination point for senior stakeholders, management teams, corporate functions and other Executive Assistants.
• Handle confidential and sensitive information with discretion, professionalism and sound judgement.
• Support internal and external events, employee engagement activities and selected business initiatives.
• Proactively anticipate requirements, resolve scheduling challenges and ensure agreed actions are followed through.

About the candidate:

• Proven experience supporting senior executives, leadership teams or similarly senior professionals, ideally within financial or professional services.
• Excellent organisational and prioritisation skills, with the ability to manage multiple competing demands effectively.
• Highly discreet, trustworthy and confident handling confidential information.
• Proactive and self-sufficient, with strong judgement and the ability to anticipate needs.
• Excellent written communication and document preparation skills.
• Professional and confident when interacting with senior internal and external stakeholders.
• Comfortable working in a fast-paced environment with ambiguity and shifting priorities.
• Fluent in German and English; French would be an advantage.